The Facilities Admin Coordinator supports the daily operations and administration of the site. This position is responsible for liaising with Building Administration, Government Agencies, Vendors, and RealPage Management to ensure the building is properly maintained, government reportorial requirements and local permits are up-to-date, equipment and supplies are efficiently managed, and financial reporting—including account payable processing—is aligned with budgetary goals. The role also includes data analysis, logistical support, and audit reviews to ensure operational excellence and compliance with REWS policies.

Facilities Operations & Maintenance

• Coordinate with building administration and vendors for maintenance, repairs, and service delivery.
• Monitor facility conditions and ensure timely resolution of issues.
• Support the Team Leader and Facilities Manager in operational activities related to equipment maintenance, Occupational Health and Safety, and seat assignments.

Government & Regulatory Compliance

• Ensure timely and accurate submission of government reportorial requirements.
• Process and renew local government permits (e.g., business permits, fire safety, sanitation, occupancy).
• Maintain compliance documentation and support audit readiness.

Vendor & Contractor Coordination

• Serve as the point of contact for external vendors, building admin, and RealPage management.
• Provide guidance to third-party contractors on the completion of messengerial transactions and reportorial requests.
• Performs vendor evaluation

Administrative & Financial Support for REWS Global

• Prepare and track invoices, purchase orders and monitor budget reports.
• Handle account payable processing, including invoice verification, coding, and timely submission for payment.
• Reconcile vendor statements and resolve discrepancies.
• Support financial planning and ensure expenditures align with budget.

Supplies & Consumables Management

• Monitor and track inventory levels of supplies and consumables.
• Coordinate timely reordering to avoid stockouts and ensure operational continuity.
• Maintain accurate records of supply usage and deliveries.

Data Analysis & Reporting

• Collect and analyze data related to facility usage, maintenance costs, and vendor performance.
• Generate reports and dashboards to support operational decisions.
• Identify trends and recommend improvements to enhance efficiency and cost-effectiveness.

Logistical & Engagement Support

• Assist with logistical aspects of corporate and department engagement activities, training sessions, and US/India visits.
• Coordinate venue setup, materials preparation, and support services for internal events.

Audit & Policy Compliance

• Conduct audit reviews of REWS processes and policies to ensure adherence to established standards.
• Document findings and recommend corrective actions where necessary.

• Bachelor’s degree in Business Administration, Facilities Management, Engineering or any related field.
• Minimum of 2 years’ experience in facilities coordination, administrative support, or finance-related roles.
• Experience in account payable processing, local government permit handling, inventory management, and contractor coordination.
• Strong analytical skills and proficiency in Excel or other data analysis tools.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite and facilities management systems.
• Ability to work independently and manage multiple priorities within desired time frames
• Experience in the BPO/Call Center set-up is an advantage.
• Must be able to create and enhance a system to adapt to the changing environment
• Strong customer service skills; strong interpersonal skill

KNOWLEDGE/SKILLS/ABILITIES:

Required:

• Strong organization and time management skills
• Strong skills in MS Word and MS Excel; strong general computer skills
• Familiarity on Advance Powerpoint creation

• Being meticulous on expense record keeping to ensure site operations
• Ability to maintain confidentiality